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Caesar's Brook Babblings

QuickBooks News You Can Use

March 2011 - Vol 4, Issue 3

In This Issue
Intuit Payment Network
Printing Your Signature on Checks
Increasing the Font Size
Showing Open Balances
Caesar's Brook

Greetings! 

Welcome to the March issue of Caesar's Brook Babblings!


This month we have a trio of short "How-To" articles including printing your signature on checks, running a report that shows open balances as of a specific date, and increasing the QuickBooks on-screen font size. 

 

We also have an update on the recently released R11 for QuickBooks 2010 which adds support for the Intuit Payment Network.  It's turned on by default, so if you are running QuickBooks 2010 with automatic updates turned on, be sure to read the article.

 

The ground is still covered with snow but I'm doing what I can to will the snow away.  Think Spring!

 March weather

Intuit Payment Network now available in QuickBooks 2010

 

Intuit Payment NetworkThe good news is that QuickBooks 2010 R11 adds support for the Intuit Payment Network (IPN).  The bad news is that they turned it on by default.  See the Intuit Payment Network article in our January 2011 issue for some of the unintended consequences you may encounter. To turn it off, select Preferences from the Edit pull-down menu and go to Payments Company preferences. 

Now that I've told you how to turn it off, I'm going to encourage you to sign up for it so you can turn it back on.  I've been using IPN for a couple of months now and I love it.  I've even figured out that it is hands down the easiest way to move money between my business and personal accounts which are at different banks.

Once you sign up to receive payments via the Intuit Payment Network (IPN), you can add a link to your emailed invoices which allows your customers to pay you on line.  Your customers have to create their own IPN account linked to their bank account so it's not for everyone.  However, if you have an on-going relationship with your customers where you bill them regularly for services such as snowplowing, lawn mowing, tuition, or whatever, it's a great option, especially if you don't accept credit cards.  It's free for your customers, and the only charge to you is a $.50 transaction fee.

 

Printing Your Signature on Checks

 

Check SignatureIf you print a lot of checks, you can save time by having QuickBooks print your signature for you.  If you don't already have a signature image, you can create one by signing a piece of paper and scanning it to a file.  Your signature should fit in a 2 inch wide by inch tall space and be in one of the following formats:  BMP, JPEG, PNG, or TIFF. 

You can add your signature image from either the Print Checks window or from the Printer Set Up dialogue box on the File pull-down menu.  From the Print Checks window, select a check to be printed to open the Settings dialogue box.  Once the dialogue box is open, click on the Signature button and then on the File button to browse to your signature image.  Signature files are stored in the images folder with your company files and, if you have multiple users in your QuickBooks file, are specific to the user.

 Print Check Dialog Box

Once you have set up your signature to print on checks, it will print on all checks including paychecks, payroll liability checks, and bill payments unless you uncheck the Print Signature Image box.  Note, however, that signature printing is not available for wallet style checks.

 

Increasing the Font Size in QuickBooks

 

Font sizesIf your eyes are old and tired like mine, you may wish you could increase the font size in QuickBooks.  

It's easy to increase the font size on reports.  To change the font on a single report, click the Modify button and adjust the font size on the Fonts & Numbers tab.  To change the default font for all reports, select Preferences from the Edit pull-down menu and select Reports & Graphs.  You'll find a Format button on the Company Preferences tab with the same Fonts & Numbers tab.

Unfortunately, there is no preference to increase the font size on the screen.  But with a little effort, it can be done.  Here's a pointer to an article in the QuickBooks knowledge base that tells you how.

http://support.quickbooks.intuit.com/support/Articles/HOW13062

 

QuickTip: Showing Open Balances as of a Specific Date

 

April 15thBy default, when you run an Aging or Open Balance report for Customers or Vendors, QuickBooks includes all payments through the current date.  If you want to know what the open balances were as of a specific date such as the end of a month and you change the report date to a time in the past, invoices and bills created after that date are not included, but payments are. 

To see the true open balance as of a specific date, click the Modify button, and then click the Advanced button in the bottom right-hand corner of the Display tab and select "As of Report Date".

 

banner 2I hope you found these babblings useful.  Your feedback is important to me.  Please drop me a line and let me know what you think.

Sincerely,

Susan Dugdale
Caesar's Brook Business Solutions, LLC
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