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Caesar's Brook Babblings

QuickBooks News You Can Use

April 2011 - Vol 4, Issue 4

In This Issue
QuickBooks Health Check
QuickBooks 2011 R6 Enhancements
QuickBooks Online Phishing Alert
Quickly Changing Report Columns
1099 Reporting Requirements Simplified
Getting Started Workshop
Caesar's Brook


Welcome to the April issue of Caesar's Brook Babblings!

This month's newsletter includes an article on QuickBooks 2011 R6, a warning about a phishing email targeting QuickBooks customers, and a QuickTip showing you how to very quickly change up the columns you see on QuickBooks reports.  And in a bit of a departure, this month's feature article is about a QuickBooks Health Check service that I offer that screens your QuickBooks file for problems.


With tax season behind us and the weather finally turning Spring-like, I feel like a new woman! It's such a pleasure to be able to open the windows and actually listen to Caesar's Brook babble.

 April Showers 


FeatureFeature Article

QuickBooks Health Check Health Check

You probably see your doctor for periodic checkups and health screenings, but when was the last time your QuickBooks file had a checkup to ensure that it is healthy? 

The primary goal of a QuickBooks Health Check, aka Data Analysis, is to identify data errors and increase the level of confidence in the business information. 

A healthy file is one you can depend on for making sound business decisions.  An unhealthy file can lead you astray.  It may have problems related to data integrity, list problems or other set up issues that compromise the behind the scenes accounting, or issues related to specific transaction types or functionality.

When I perform a QuickBooks Health Check, I use a very structured approach, working from a checklist that looks at over 50 different aspects of the QuickBooks data file.  My findings are documented in a written report that I review with the patient's family.  If your file doesn't get a clean bill of health my treatment recommendations may include taking steps to clean up existing errors, additional training in specific areas, and ways to use QuickBooks more efficiently or more effectively.  

A QuickBooks Health Check is typically the first step I take when a new client contacts me with issues in an existing QuickBooks file.  But it is really something that should be done regularly on all QuickBooks files.  Problems that are detected early are the easiest to cure!   

I charge a flat fee for a Health Check that depends on your file size and complexity.  You will know the cost before I start the work.  Health Checks are affordable because the work is structured and does not include any necessary repair or cleanup work.  If problems are found, I will estimate the cost to fix them.  With last year's taxes behind us, now is a great time to be thinking about getting a checkup for your QuickBooks file.  Call me today for an appointment.  

QuickBooks 2011 R6 Enhancements


QuickBooks 2011 ProIn the past, Intuit generally only released new functionality once a year.  However, with QuickBooks 2011, they introduced a subscription to the desktop versions of QuickBooks called QuickBooks Pro or Premier Plus.  These subscription versions as well as Premier Accountant and Enterprise Solutions include on-going new feature releases and R6 has some interesting ones including:R6

  • A transaction history pane on the transaction showing who created and edited the transaction, when it was emailed, and what transactions are related to it
  •  A new window that displays a list of the memorized transactions that are due to be entered
  • The ability to batch invoice for billable time and expenses

And here's a new "feature" that all QuickBooks 2011 users will enjoy: The Intuit Data Protect system tray icon will no longer load for users without a subscription!

This release also fixes problems with printing payroll checks, duplicate lines on Sales Orders, and importing template forms.

QuickBooks Online Phishing Alert


Safe Security ToolThere is a very official-looking email regarding a fake QuickBooks Security Update making the rounds.  Intuit has posted an alert on their security center at 

Here is the text of the message.

You will not be able to access your Intuit QuickBooks account without Intuit Security Tool (IST) after 10th of April, 2011.

You can download Intuit Security Tool here.

After a successful download please run the setup for an automatic installation, then login to Intuit Quickbooks online to check that it is working properly.

If you receive a copy of this email, do not follow the links.

Intuit requests that you forward it and any other suspect emails from Intuit immediately to

PS. Can you spot the tip-off that this is not an official notice from Intuit?


QuickTip: Quickly Changing Report Columns


Diamond and HandMost QuickBooks users know that if you need to change the columns shown on a report, you can click on the Modify tab and select the columns to be displayed on the Display tab.  But if all you need to do is eliminate columns, there is a quicker way.  Simply grab the diamond to the right of the column you want to eliminate and drag it left into the next column.  Poof!  Your unwanted column will be gone.

You can also reorder the columns by hovering your mouse over the column heading until the little hand symbol appears and then dragging the column where you want it. 


New 1099 Reporting Requirements Repealed


President ObamaOnForm 1099 April 14th, President Obama signed legislation repealing the expanded 1099 reporting requirements enacted in 2010.  Phew!


For more information see the following:


Getting Started with QuickBooks Workshop


SCOREI'll be presenting an introductory QuickBooks workshop for SCORE at the Concord Chamber of Commerce in Concord, NH on May 3rd starting at 5:30 PM.  I'll be covering how to decide if QuickBooks is right for your business as well as the important set up decisions that will help make the software more effective.  If you know anyone who is thinking about implementing QuickBooks in the near term, pass the word. 


More details and registration at .


tip-offIntuit Security Tool tip-off


Safe Security ToolIntuit is very careful in their use of the trademarked QuickBooks name.  They always capitalize both the initial Q and the embedded B -- sort of a matter of minding your Bs and Qs.  The spoof email gets this right in the first instance, but wrong in the second, something a careful reader would recognize as a warning that the notice is a scam.  It also uses the trademark in the second instance as a noun, an incorrect use for a trademark, which should always be used as an adjective.  (We break this rule ourselves some of the time.) 


If this were a real Intuit security warning, you would be able to find information about it on Intuit's web site. It is always a good idea when you receive an unexpected email that purports to be from a trusted vendor to check the vendor web site and to do so by opening your browser and typing the vendor's web site URL or by using a local shortcut you created, not by following a link in the email you received, which may well be bogus.


You should always be especially cautious about downloading and installing software based on a warning in an unexpected email.  It is likely to be malware, not useful software.


banner 2I hope you found these babblings useful.  Your feedback is important to me.  Please drop me a line and let me know what you think.


Susan Dugdale
Caesar's Brook Business Solutions, LLC
QuickBooks and QuickBooks ProAdvisor are registered trademarks and/or registered service marks of Intuit Inc.
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